Contact
details
The section 10
Guide on how to use the Act [Section 51(1)(b)]
Records
available in terms of any other legislation [Section 51(1)(d)]
Access to the
records held by the private body in question [Sections 51(1)(c) and
51(1)(e)]
ii.
Records that may be requested [Section
51(1)(e)]
Other
information as may be prescribed [Section 51(1)(f)]
Availability of
the manual [Section 51(3)]
Postal Address:
P O Box 70961, Bryanston,
2021
Physical Address:
Mineag House, Bryanston Ridge
Office Park, Cnr. Main and Bruton Roads, Bryanston, 2021
Telephone: +27 11 516
4202
Facsimile: +27 11 463
3341
e-mail: phil.ovens@peppadew.com
The Guide will be available from
the South African Human Rights Commission by not later than August
2003.
Please direct any queries
to:
The South African Human Rights
Commission:
PAIA
Unit
The Research and Documentation
Department
Postal
address:
Private Bag
2700
Houghton
2041
Telephone: +27 11
484-8300
Fax: +27 11
484-0582
Basic Conditions of Employment
No. 75 of1997
Companies Act No. 61 of
1973
Compensation for Occupational
Injuries and Health Diseases Act No.130 of 1993
Copyright Act No. 98 of
1978
Employment Equity Act No. 55 of
1998
Income Tax Act No. 95 of
1967
Intellectual Property Laws
Amendments Act No. 38 of 1997
Labour Relations Act No. 66 of
1995
Pension Funds Act No. 24 of
1956
Regional Services Councils Act
No. 109 of 1985
SA Reserve Bank Act No. 90 of
1989
Skills Development Levies Act
No. 9 of 1999
Skills Development Act No. 97 of
1998
Tax on Retirement Funds Act No.
38 of 1996
Unemployment Contributions Act
No. 4 of 2002
Unemployment Insurance Act No.
63 of 2001
Value Added Tax Act No. 89 of
1991
Information on the company, its
products and its markets can be obtained on
ii.
Classification of records:
Financial records:
- Annual Financial statements
- Supplier contracts
- Banking details
- Insurance details
- Accounting records &
ledgers
Statutory records:
- Certificate of
registration
- Memorandum and Articles of
Association
- Director
details
Human Resources records:
- Payroll
records
- Employment
contracts
- Employment
policies
Sales information:
- Customer
contracts
Product information:
- Technical
specifications
iii.
The request procedures :
The
requester must use the prescribed form to make the request for access to a
record. This must be made to the head of the private body. This request must
be made to the address, fax number or electronic mail address of the body
concerned [s 53(1)].
The
requester must provide sufficient detail on the request form to enable the
head of the private body to identify the record and the requester. The
requester should also indicate which form of access is required. The requester
should also indicate if any other manner is to be used to inform the requester
and state the necessary particulars to be so informed [s 53(2)(a) and (b) and
(c)].
The
requester must identify the right that is sought to be exercised or to be
protected and provide an explanation of why the requested record is required
for the exercise or protection of that right [s
53(2)(d)].
If
a request is made on behalf of a another person, the requester must then
submit proof of the capacity in which the requester is making the request to
the satisfaction of the head of the private body [s
53(2)(f)].
Fees:
A
requester who seeks access to a record containing personal information about
that requester is not required to pay the request fee. Every other requester,
who is not a personal requester, must pay the required request
fee:
The
head of the private body must notify the requester (other than a personal
requester) by notice, requiring the requester to pay the prescribed fee (if
any) before further processing the request [s
54(1)].
The
fee that the requester must pay to a private body is R50. The requester may
lodge an application to the court against the tender or payment of the request
fee [s 54(3)(b)].
After
the head of the private body has made a decision on the request, the requester
must be notified in the required form.
If
the request is granted then a further access fee must be paid for the search,
reproduction, preparation and for any time that has exceeded the prescribed
hours to search and prepare the record for disclosure [s
54(6)].
The Minister of Justice and
Constitutional Development has not made any regulations in this
regard.
The manual is available free of
charge for inspection at the physical address of the company as listed above and
copies are available with the SAHRC, in the Gazette and on the company’s website
http://www.peppadew.com .